From: Elise Co <elise@aeolab.com>
Subject: Re: when to cancel classes?
In-Reply-To: when to cancel classes?
Date: April 6th 2008

I think for sure we have to cancel classes in case #2, and I'd even say
maybe we should cancel in case #1 as well (eventually. for now I think
it's worth keeping the class schedule as active as possible)

I think we should probably amend the "class offering" email (and
comment, on the class page) to say something explicit like "class xxx
has been scheduled for xx.xx. The class fee is $xx and registration is
open from xx - xx (dates). Students must register and pre-pay in order
to take the class" or something like that, maybe friendlier sounding if
possible?

For classes that have already been offered (without the benefit of this
super-explicit offering comment) perhaps we can send out a similar
explanation ASAP so people know they have to pre-register (and pre-pay)
to take th class.

Maybe 7 days before the class is scheduled, if there aren't enough
people signed up, a warning email goes out that says "unfortunately,
this class may be canceled because not enough people have signed up. If
you'd like to take the class and haven't registered yet, please do so in
the next 2 days" and then once we get to 5 days before the class, we
cancel? # of days can be changed of course, I wonder what others think
make sense..

-elise



Sean Dockray wrote:
>
>
> now we're coming up on some classes where teachers have a fee and this
> means that if we don't have enough students paying then we actually
> spend more money than we take in. this can't happen, so it brings up
> the possibility of canceling the class.
>
> when should this happen? some number of days before the class is
> scheduled to start? should it be standard or dependent on the class?
>
> there are 2 degrees of losing money on a class:
> 1. we don't meet overhead, admin, and teacher's fees (usually overhead
> takes the loss here because the other two are hard expenses). here we
> can still offer the class and just kind of push the loss into the
> future. not great but at least classes happen.
> 2. we don't meet administration and teacher's fees. here we won't last
> long because we'll spend rent on teacher's fee and lose the space, so we
> really can't offer the class.
>
> maybe i worked it all out in this email? we just need to set a number
> of days? or are there other thoughts?
>
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